Expense & Income Vouchers

Money that is not a sale or a purchase: rent, electricity, tea, transport, repairs on the expense side; interest received, commission earned, scrap sold on the income side. Each voucher picks a head (an Expense or Income Account), a tender and optionally a party or a project.

Where it is in the app

POS page: Vouchers > Expense and Vouchers > Income; heads under Master > More > Expense Accounts / Income Accounts. Every dedicated shell has Expense Entry in Navigation; construction and finance also show the Expense register beside it, and construction's Site Expense books to a project.

Flow

flowchart TD
    H[Expense / Income Accounts
heads: rent · power · salary · misc] --> V[Expense or Income voucher]
    V --> V1[Head · amount · notes · date]
    V1 --> V2[Paid from / received into: cash · UPI · bank]
    V2 --> V3{Party or project?}
    V3 -->|party| P[Supplier / landlord ledger]
    V3 -->|project| PJ[projectId tag: site cost]
    V3 -->|none| X
    P & PJ --> X[(Voucher, its heads and the postings)]
    X --> R[Expenses · Income reports · Profit & Loss · Day Book]

One voucher may carry several heads; each head is its own line on it.

On the screen

Heads - add lines for each head with its amount; GST on an expense can be recorded for input credit where applicable.
Tender - which cash / UPI / bank ledger it left or entered.
Party - optional; use it when the expense is owed to someone (credit expense) so it shows on their statement.
Project - on a construction or job business, tagging the project makes it a site cost; general overhead stays untagged.
Attachments and print - a receipt image can be attached; the voucher prints as a slip.

Expense or purchase?

flowchart TD
    A[Money going out] --> B{Is it something you will sell?}
    B -->|yes, goods for resale| C[Purchase Invoice
stock and input tax]
    B -->|no| D{Is it for a specific job or site?}
    D -->|yes| E[Expense tagged with the project
becomes a job cost]
    D -->|no| F[Ordinary Expense voucher
rent, power, tea, transport]
    E & F --> G{Owed to someone?}
    G -->|yes| H[Pick the party — shows on their statement]
    G -->|no| I[Paid straight from cash or bank]
    C & H & I --> J[Profit and Loss puts each in the right place]

Getting this branch wrong is the most common reason a Profit and Loss looks wrong — stock bought is not an expense until it sells.

Settings & permissions

Permissions: expense, income. Heads are managed by any user with full access.

Reports

Expenses, Income (each filterable by date and head), Profit & Loss, Day Book, Trial Balance, Monthly Report.